For those of us that Use Outlook for our email, whether at home or more likely, at work, Outlook includes a poserful search capability that enables uws to search our emails.
By typing in a word or a name, Outlook will show all messaes in that specific folder that include the word in the Subject line, in the body of the email, or even in an attachment.
The thing I didn’t like was that the search looked only within one folder. If you leave all your emails in the Inbox, that might work for you. On the other hand, that’s a terrible way to keep control of your emails.
Most people create folders within their mailbox. That enables you to file emails after reading them. Or, if you prefer, you can create filtering rules in Outlook to automatically move emails that meet certain criteria into corresponding folders.
But, back to searching, there is a way to have Outlook search all the emails in your mailbox, even if they’re spread across the Inbox and multiple folders. You use the Search Folders subfolder that’s at the bottom of "Personal Folders."
If you have PST files, they each have their own Search Folders folder. The Search Folders work whether you have emails stored on your PC or have them on an Exchange Server.
The trick is that you have to create a search folder for "all messages" (at least in Outlook 2007 and earlier versions):
So, the first step is to open Outlook and make sure you’re displaying Mail.
Start by right-clicking on Search Folders.
Now, you want to click on "New Search Folder…" to create the new search folder.
Then, in the Select a Search Folder section of the New Search Folder dialog box, scroll down to the bottom of the available options.
Once you’ve scrolled far enough to see the Custom option, click on Create a Custom Search Folder.
The next step pretty simple — type the name you want to use for the Search Folder you want to create, in this case I’ll use "All Messages."
Now, you get a wide warning dialog box. It asks to make sure you want to include all messages in this Search Folder.
Since that’s exactly what we want to do, click OK.
Now, you can see the finished All Messages Search Folder.
To use it, just click on it. Outlook will show the usual summary information that you have it displaying, and the resulta will be sortable and searchable just like any individual folder.
As usual, you can search for one or more words (or names). Outlook will display any message that has ANY of them. If you want to search for a specific phrase, use double-quotes to enclose the search term, e.g. "Outlook 2007"