Recently, I answered a question on a mailing list that was asking about using Outlook Express with email and webmail. Unfortunately, the questioner wasn’t clear and neither was the answer they received.
The simple answer is that you do not access Webmail, regardless of the Internet Service Provider, via Outlook Express.
Internet Service Providers have mail servers. Most offer web access to your email account (if you have one on their server) as well as allowing you to download the emails to an email client program on your own computer.
In this case, you can download your email from the server to Outlook Express on your computer, and then see it within Outlook Express. Similarly, you could do the same thing in Outlook, Thunderbird, Eudora and other email programs. Once you’ve downloaded your emails to your own email program, they’re usually no longer available on the mailserver.
By default, an email program is set to delete the emails from the server after it confirms that it has successfully downloaded them. This can be changed in your email program settings so that the emails stay on the mailserver. In you email program’s configuration settings, where you tell it your email account name and mail server, there’s usually a checkbox that’s labeled something like "Leave emails on server."
Of course, if you do this, you will have to manage the numbers of emails in your mailbox, or you’ll exceed your space allowance and your emails will start bouncing.
Cox offers access to your email (while it’s still on the Cox mail servers) via Webmail (via a URL to a specific web page on the Cox web servers – http://webmail.cox.net ), just as most Internet Service Providers do. Cox, of course, brands theirs as Cox Webmail.
The easy way to delete the emails from the server is to log in via the system’s Webmail URL, select the emails to be deleted, and delete them.
Why would you want to leave them on the mail server? You might have two computers, say your main desktop and your notebook or netbook you use when traveling.
If you want all the emails to get to your main desktop, you’ll have to set the notebook/netbook’s email program to Leave Emails on Server, or use the ISP’s webmail interface to access the emails.
Then, when you return home, start your desktop computer’s email program and download all the emails. I leave my main computer’s options set to delete the emails after downloading, but on my netbook, my email program is set to Leave Emails on Server.
Also, some email programs offer a time limit when you set the Leave Emails on Server — such as leaving them on the server for a specific number of days.