Have you ever clicked the “Send” button in your email program? Of course you have.
Have you ever immediately realized that you left out something or had second thoughts about whether to rewrite or send the email? I have and you probably have, too.
Ever clicked Send “automatically” without remembering to attach the attachment? I used to realize it immediately, but it was too late… That’s one thing if it is a personal email and a much worse problem if that was a business email.
I have a trick I use to help me make sure that I am really ready to send an email.
If I’m Replying to an email, I will remove the “To” address and any CC addresses, and copy them into the draft email temporarily.
That way, I can compose a first (or second) draft email, without accidentally sending it. When I review it, I can edit it to a more acceptable version or choose not to send it. If I click on the “send” button, the email program stops and tells me I haven’t addressed it to anyone.
Whether I’m sending a carefully constructed business email or a response to an inane comment, this trick let’s me absolutely sure that I’m ready to send the email.
When I am sure that I have attached all attachments and that I’m ready to send the email, I enter the To and CC addresses.
I don’t use this trick all the time, but, it’s nice when I really want to have that fail-safe.