Subscriber Keith wrote with question about backing up his Outlook data and configuration:
This is a question I am sure you have had many time, but I have not seen it on your site before. Simply put: I want to back up all my email on Outlook, including all the settings, passwords etc, firstly in case I get a hard drive crash, or maybe I should say ‘when’! Secondly just to be able to transfer everything to a new computer should I purchase one.
Thank you for your time and a fantastic and informative site.
Keith’s basic answer is that the information is stored in the Outlook.pst file (unless you’re connected to an Exchange server, in which case your local copy is in Outlook.ost and the Outlook.pst file is just a backup).
Of course, Outlook allows you to create additional PST files (Outlook callls them Personal Folders), so he may have more than one. The main one is called Outlook.pst. This is where you’ll find the Inbox, all your email folders that aren’t filed in Personal Folders, your Contacts, your Calendar, and more.
In Outlook 2007, you can find the location of your Outlook.pst files by using these steps:
- Open Outlook
- Account Settings…
- Click on the Data Files tab
- Read the location of your “Personal Folders”
My Outlook 2007 shows that I have one Personal Folder and that the name and location are "Outlook.pst in C:\Users\tas\AppData\Local\Microsoft\Outlook".