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Terry's Computer Tips Newsletter
November 15, 2009

Terry's Computer Tips Newsletter
http://www.terryscomputertips.com
A computer tips newsletter for users of PC's.

Volume 5, Number 23 — Sunday, November 15, 2009

IN THIS ON-LINE ISSUE:

   1.   Problem Sending Email Using Outlook Express
   2.   The Lighter Side of Technology
   3.   What is a Driver and What Does a Driver Do?
   4.   Windows 7 DVD Problems
   5.   My Computer Security Software Recommendations
   6.   Recommend my Terry's Computer Tips Newsletter to Your Friends

My emailed newsletter is sent weekly to individuals who have subscribed to it. While mainly an announcement of the latest online nenwsletter, it also has different, additional content — not the articles in the online issue. Click here to subscribe. It's free!

Welcome to the on-line edition of my Terry's Computer Tips newsletter. Its articles are not in the email issue — and the email articles aren't in the online issue — subscribe to my email newsletter so you can read both.

 

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1.  Problem Sending Email Using Outlook Express

Subscriber Terry Millburg wrote recently with a queestion about sending email with Outlook Express.

I have an issue with Outlook Express in XP Home on a dell. Do you have any recommendations on a unit that can receive but not send in Outlook Express? I have tried the usual, uninstall & reinstall the OE from within Windows, removed & recreated the account, but still no luck. Any help will be appreciated. Thanks, Terry

I wrote back to Terry to say that I suspect that there's something wrong in his SMTP (outbound) mailserver setting, perhaps a transposed number or a different subdomain should be used. I told him to check with his ISP to make sure what he's supposed to be using.

If he's trying to use your Outlook Express to send outbound via a third-party's SMTP server instead of the ISP through which he's connecting, then he's probably being blocked by the ISP. They do this routinely to block the sending of spam from within their network.

If he's really trying to connect to an outside SMTP mailserver to send outbound emails, then that server might have an alternate TCP port that they also use. The normal SMTP port is TCP port 25.

Alternate ports are usually either 587 or 26. Both would typically required your userID and password before allowing you to connect to send. My web host goes a step further and requires that I have successfully polled for INBOUND email messages within the last few minutes, before it will allow me to connect to send emails.

Terry Millburg wrote back to say:

Terry,

Thanks so much for your prompt response & helpful information. This unit is using a local cable internet service that was working OK for some time, but for no apparent reason it started this about a week or so ago. I have also checked with the service provider & have verified all settings. The information has been setup into a new account profile with the same results.

The user can use the same username & password info that has been verified, in the providers web access & can send & receive successfully. I can setup the users account on another machine with tall he same setup info & it works OK on another unit. Something has changed but we just can't figure out what. The A/V is up to date & no other firewall in installed, only XP's built in one is activated.

I will appreciate any other ideas you may come up with for this one.

Thanks,
Terry

In that case, it sounds like the problem is specifically on that computer. I suspect that his firewall may be blocking the Outlook Express or blocking the responses from his ISP's mailserver.

 

 

2.  The Lighter Side of Technology

This week's technology cartoon at Terry's Computer Tips!

 

 

   Acronis True Image 2010

  
   Acronis True Image Home 2010
Make Your Own Restore DVD's and Restore Image files
with your programs, your configurations and your data

to another hard drive, to an external hard drive, to another
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Restore entire drives or specific files and folders.

Discounted Upgrade from Earlier Versions


 

3.  What is a Driver and What Does a Driver Do?

New subscriber Byron had a very basic question, and it's one we all need to understand:

Hi What is a driver and what does it do? Byron

I wrote back to Byron to tell him to explain the issue.

First, just because someone develops a piece of hardware to go in a PC, that doesn't necessarily make it work. Just because the PC's hardware recognizes the hardware is connected, that doesn't mean that Windows knows what to do with it...

That's right. The PC provides the basic connection possibilities, whether its a USB connection, a slot on the motherboard for a card, or a connection via a cable (such as a hard drive).

With the exception of knowing how to read a certain, small portion of hard drives, floppy drives, CDROM and DVD drives, and flash drives in order to start the boot process of the computer, the computer's built-in hardware does not know what to do with the attached hardware.

A driver is the missing link. Back in the DOS days, we had to have programs that knew how to talk to each piece of hardware. With Windows, we took a major step forward — drivers are written for Windows to talk to the hardware.

Now, programs communicate with Windows, and Windows communicates with the hardware, using drivers.

A driver is a software program, typically written by a hardware manufacturer, that allows the operating system to "talk" to the piece of hardware.

For example, a video driver is developed by the video chip manufacturer and supplied to the manufacturer of video cards based on that chip.

The user installs the video driver onto their computer, where it links into Windows so that Windows knows how to talk to the video card.

Of course, this whole concept means that any time we get a new type of hardware, if it doesn't work with an existing driver in Windows, we need to get a new driver. Also, when there's a new version of Windows, getting a driver for your older hardware can sometimes be a problem.

 

4.  Windows 7 DVD Problems

Subscriber James Biddle wrote to tell of a bad Windows 7 DVD:

I had one hickup with Win 7, my 32 bit disk was corrupt. it took a few hours on the phone to figure it out.rather than go thru the hassle, I just used the 64 bit disk (included) and bingo! I'm a happy camper.

Win 7 boots in 30 seconds! It shuts down in less than a minute. It's beautiful and works great. I will get a family pack license upgrade after Xmas and install the 64 bit on my work computer.

The computer I installed it on is my quad core gaming rig.

I bought it [the Windows 7 upgrade] from the MS store for $50.

They finally did it right. The last great MS OS was Windows 3.11. Keep up the great work!

Subscriber Paul Kinville wrote recently to report on his experience installing Windows 7:

Terry enjoy your news letter very much.

Don't know if you have heard anything about a problem with the windows 7 upgrade disks. I purchased 2 back in June for the special price, one from NewEgg and one from Best Buy.

The first installation went without a problem. When I attempted to install the second program on another computer I kept getting an error message "A required CD/DVD drive device driver is missing",even thought the DVD/CD was working find. Checked the internet and found that some other people were having the same problem.

I took the first installation disk which installed ok and loaded it in the second computer and it installed fine. I used the serial number from the defective disk and it authenticated with no problem.

Lucky l had the second program but I wonder what is happening to people who only bought one installation and ran into the same problem. Thought I would check with you to see if you have heard about the problem and your recommendation.

Sincerely Paul Kinville

I wrote back to Paul to tell him that he was the second person I've heard of with a DVD problem.

The last I heard, both James and Paul were happy with their solutions. However, I hope they both followedup with Microsoft to get good 32-bit replacement DVD's — since they might want to switch or reinstall at a later date.

 

 

5.  My Computer Security Software Recommendations

Acronis True Image 2010

I review my security software recommendations and update them for each weekly newsletter issue, if I think they need to change.

My Philosophy: Many people want to pick their most economical solution and prefer an all-in-one anti-virus, anti-spyware and firewall solution. In concept, that's a great idea. In actual practice, I don' think that this type of package is likely to be the best in all the protection categories you need.

Other people want to pick the best of each type program. I'm one of the these folks.

My choice of software that I am willing to recommend is driven by my search for software for me to use. I only recommend programs that I like and that I use. I will sometimes suggest alternatives to my recommendations, but I clearly note if I no longer use them.

Anti-Virus

I'm often asked about several other popular anti-virus or anti-virus combination packages. Yes, I realize that they are not in my recommendation list. "Enough said..."

From 2003 through mid-2008, my personal choice was ESET's small, fast NOD32 anti-virus program, which offers a FREE 30-day evaluation license. I still consider NOD32 to be one of the best in anti-virus protection — and it continues to get recognition and awards. Unlike some of its competitors, ESET offers multiple-year licenses also, and includes program updates in the multiple-year license.

However, I've changed from my long-time choices NOD32 (antivirus) and Sunbelt's CounterSpy (antispyware) to Sunbelt's new VIPRE Antivirus + Antispyware.

I've found that VIPRE puts even less load on my computer than the speedy combination of NOD32 and CounterSpy. I've also been impressed with the way its "deep scan" has found and eliminated risks that were stored in zip files, which is one of the latest malware email tricks. Sunbelt Software offers multi-year licenses and home site licenses on its software, both of which include program updates as well as signature updates.

My anti-virus and anti-spyware choice for my computers and those of my family's computers is VIPRE Antivirus + Antispyware

I'm often asked for alternatives to the programs that I recommend, especially by people who want to buy one package (a "suite") to do everything.

As a result, I tried a couple security suites in the last few months to pick a suite to recommend. ESET Smart Security 4 is my recommended suite alternative. Smart Security 4 has gotten great ratings and includes antivirus and antispyware, both from their current NOD32 v4 version, and antispam and firewall. I no longer use it and have returned to Sunbelt's VIPRE, but for a suite choice, that's what I would use.

Tech Tip
Many antivirus programs will offer you an anti-virus signature subscription renewal when your subscription renews. I strongly recommend against this option — buy the full program or make sure you get program updates with the subscription renewal. Both NOD32 and VIPRE purchases include both program updates/upgrades AND antivirus signature updates.

Vendors routinely improve the capabilities and speed of the programs, too. If you update only the signatures, you miss any program improvements.

Related articles:

Firewall Software

While the Windows XP firewall is much better than no firewall at all, but don't count on the Windows XP firewall to meet your needs.

You need a two-way firewall, which the Windows XP firewall is not!. Microsoft woke up and supplied a two-way firewall with Windows Vista. However, Microsoft built in pre-authorization for many programs. Windows 7's firewall is also two-way, and again has pre-cleared many programs to communicate outbound to the Internet — some to go where you want to go, and some to "call home."

The Windows XP firewall does not control outbound communications originating from your computer — and you should want to have control if adware/trojans/spyware or even commercial products want to talk to the Internet. Whether they are calling home or spewing spam, you want to be able to control your computer.

Do you want Windows Media Player to call home every time you play something? It does! Do you use the Search function in Windows Explorer to find things on your hard drive? Did you know that every time you search, Windows Explorer talks to Microsoft?

I didn't know that when I ran ZoneAlarm, but the Sunbelt Personal Firewall flagged that to me, and I can stop it or allow it to happen. Many other programs try to call home when you run them, too.

I recommend my choice for a firewall program, which is Sunbelt Personal Firewall.

You can try the full-featured "paid version" of Sunbelt Personal Firewall free for 30 days — after that, you can register it or, if you're using it on a home non-business computer, you can let it revert to the free, lesser-function license.
Tip: Be sure to read my review of SPF for the settings I recommend.

At this time, the Sunbelt Personal Firewall works with Windows 2000, Windows XP and Windows Vista, in 32-bit versions only. Recently, Sunbelt announced that SPF should be available for 64-bit computers in the first quarter of 2010, including Windows 7 support. I can't wait.

Sunbelt Personal Firewall is regularly $19.95 (with discounts for multiple computers and/or multiple years!) for a non-expiring license for the program and includes one year of their updates subscription. A unlimited Home Site License is $39.95 for a year.

Related articles:

Anti-Spyware / Anti-Adware Software

CounterSpy, from Sunbelt Software, has received many kudos from the computer press for its always-running and periodic full system scans. It has been my personal choice for my PC's and my family's PC's.

Sunbelt's CounterSpy v2.5, both improved CounterSpy's performance against malware and reduced its impact on system resources and responsiveness when its scanning.

Sunbelt continues to release updated program versions — the current version is v3.1 — and there's an even newer version about to be released. Nicely, Sunbelt do NOT install the updated programs automatically. You have to use the Update process in the program, which means that you'll know that something significant has changed.

I changed from my long-time programs NOD32 (antivirus) and CounterSpy (antispyware) to Sunbelt's VIPRE Antivirus + Antispyware.

I've found that VIPRE puts even less load on my computer than the speedy combination of NOD32 and CounterSpy. My computer seems to have much more pep and power than it had previously. I've also been impressed with the way its "deep scan" has found and eliminated risks that were stored in zip files, which is one of the latest malware email tricks.

Related articles:

Anti-spam Software

In today's Internet world, the question is not "if" you will get spam, but "how much will you get?"

I use and recommend POPFile as my first choice for handling spam. POPFile sits on your computer, between your email program and your ISP mailbox, and handles emial as it downloads.

POPFile uses a different approach to handle spam than some other programs do — it does nothing to reduce spam. It is designed as an email classification tool — you train it to recognize spam and any other type of email that you want to classify. These classifications can help you sort your emails into appropriate folders in your email program.

Sunbelt Software, who makes the anti-spyware program CounterSpy (which I use and recommend) and the firewall that I use and recommend (Sunbelt Personal Firewall) also has a well-regarded, award-winning anti-spam program called iHateSpam for Outlook and Outlook Express. Since I don't use Outlook or Outlook Express for email, I haven't tried iHateSpam.

Mailwasher Pro would be my first choice to handle spam before it ever gets into your computer's Inbox. Mailwasher Pro uses on-line Realtime Black Lists mail servers sending spam recently, "training" by you of what you think is spam, and your own "friends" and "blacklist" lists. Note: I found that PopFile generally meets my needs and stopped using Mailwasher Pro, even though PopFile works AFTER the emails have been downloaded. If I used a dialup connection, I would be more interested in Mailwasher Pro.

Mailwasher Pro can even bounce spam messages, as if your email address was not valid, although the usefulness and appropriateness of this is questionable. There is a free version called "Mailwasher," but it omits the functions that I consider critical for this purpose -- such as safely previewing the emails safely before they ever get to your email inbox.

Related articles:

Backup Software

When we think of security software, we usually think of antivirus, firewall, antispyware and antispam software. But, what other kind of software is security software? Backup software, of course.

We need to make backup copies of our important data. That data may be financial, such as your checkbook in Quicken, or your spreadsheet tracking your investmants. Or, it may be personal, non-financial data such as digital family photos.

What if your hard drive won't start one day? What will you lose? What if your computer is stolen (let's ignore, for now, whether you should encrypt data on your hard drive to protect it from others — let's just think about the inconvenience and loss to us!)?

There are two basic types of backups you should do.

You need to regularly back up your individual data files to another computer, to an external hard drive, or even to an online repository (but realize, if you have to rebuild the data on your computer, it may have to be downloaded for days and days). An external hard drive is the best choice if you don't have a home network where you could copy to another computer.

If you have a home network, use Karen's Replicator (free for personal, non-business use) to back up the files that change. I have it scheduled to copy my data files every evening from my notebook to another computer at my home. You should also get an external hard drive (or two, so you can alternate them) and make occasional backup copies to it. Preferably store it at a relative's house or your safe deposit box.

If you don't have a home network, get an external hard drive (or two, so you can alternate them) and make regularly scheduled backup copies to it. Use Karen's Replicator (free for personal, non-business use) to back up the files that change to your external drive. Preferably, store one external drive at a relative's house or your safe deposit box, so that if the worst happens, you haven't lost irreplaceable photos and other information.

The other type of backup is an image backup. This gives the ultimate in quick restore capability. Just plug in the external drive, boot the cdrom, and restore the image back to your hard drive. I use Acronis True Image Home 2009 (they also have discounts for upgrades)to make backups across my network every three days. Once a month, I make a full backup image. Every three days, it makes an incremental backup — copying only those files that have changed.

Acronis True Image Home 2009 (and later) allow you to recover individual files and folders from the image files, so you don't have to restore everything. The nice thing about making my backup across the network is that I can restore individual files across the network from those images. Sometimes that's the easiest thing to do.

Why Replicator and Acronis True Image Home, if we can restore individual files from both? Replicator will always have the latest version it backed up — but not any earlier ones. With Acronis True Image, we can have multiple versions of the files to choose among. We can restore one that's months old, if we like, and not just the latest version.

Cable/DSL Router

If you have a cable modem or a DSL modem, you need to have another layer of inexpensive protection between you and the Internet. A cable/DSL router isolates your computer from direct connection to the Internet. Your computer can easily request your email, web pages, etc. through the router. The responses come back to the router and are smoothly routed to your computer. But, someone on the Internet side of the router can not initiate a connection to your computer — they can only respond to your request.

Even if you only have one computer to connect to your cable or DSL modem, I recommend that you purchase and use a cable/DSL router because of the protection it can give you against attempts to attack through some flaws in Windows itself.

A router isolates your local network, whether it is only one computer or several, from the Internet by actually making it a separate network. The router gets the "public" IP address and handles all your outbound communications and the responses to them. But, it blocks computers on the Internet side from being able to initiate communications with your computer! This will prevent you from falling prey to many worms that try to attack security holes in Windows itself.

For a wireless router, I still recommend the Linksys WRT54G wireless router. When the "n" specifications become final, I'll recommend an "n" router. Even though the specs have been through so many drafts, I still remember the fiasco of the dialup modems built on the draft specifications — and then the final specs were not quite compatible...

If you don't want wireless, I recommend the Linksys BEFSR41 wired router, which I also use. Either way, based on my experience, I recommend Linksys routers for price, reliability and Linksys' habit of releasing updated firmware for their products..

Tech Tip
By the way, the new "802.11n" wireless specification was approved in September 2009. It had been expected to be approved in January 2010.

If you're shopping, look for some indication that the model meets the final, approved standard. The "n" routers sold in the last couple years were based on different drafts of the standard.

I'm planning to switch from 802.11g to 802.11n, but not until January or February. I want the router manufacturers to have a chance to get their firmware upgrades done for 802.11n compliance, or to release new models in case they need to.

See these related articles:

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6.  Recommend my Terry's Computer Tips Newsletter to Your Friends

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Volume 5, Number 23 — Sunday, November 15, 2009

Copyright © 2009 Terry A. Stockdale.  All rights reserved.


 

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