Terry's Computer Tips - Newsletter
November 12, 2006

Volume 2, Number 22 — Sunday, November 12, 2006

Part 1 | Part 2 | Part 3 | Part 4

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5.  Adding a SaveAs Button to Word/Excel/PowerPoint

Microsoft created all sorts of buttons on the toolbars of Microsoft Word, Microsoft Excel and Microsoft PowerPoint — but they missed one that I use almost every time!

I'm talking about the SaveAs button. I often load a Word file, but I want to edit it and save it with a new name. I have to use the File / Save As menu options. There is a Save button on the toolbar, but not a Save As button. This oversight can be easily fixed...

So, how do we do add a Save As button to the Word toolbar? As an example, let's add a Save As button to Microsoft Word.

Here's how, step-by-step:

1. Start the Microsoft Word program.
2. Examine the icon toolbar, which should be right below the File / Edit / View menubar. The first six toolbar icons in the default toolbar are: New Document, Open, Save, Permission, Print and Print Preview.
3. Right-click on any of the icons. It doesn't matter which. Notice that you get a nice long list of possible toolbars -- and "Customize..." is at the bottom of the list
   
   (click on the image for a larger version)
4. Left-Click on "Customize..."
5. On the resulting Customize dialog box, click on the Commands tab
   
   (click on the image for a larger version)
   
   There are two columns — Categories and Commands. Categories correspond to the items on the main menu bar (File, Edit, View, etc) plus a few more. Commands correspond to the items that show on those main menu bar pull-down menus (plus a few more).
6. Let's scroll the Command section downward so that it shows "Save As..." as one of the options.
   
   (click on the image for a larger version)
7. This is the cool part -- the tricky part -- the part that isn't obvious. When you have this dialog box open, you can drag any of those commands up to Word's toolbar and drop them wherever you want them to be.
   
   Left-click on the "Save As..." entry and drag it up onto the toolbar, just to the right of the regular Save icon. Notice that, when you hover the Save As over the toolbar, you will see the "insertion cursor" that shows you where Windows will place the icon if you let go.
   
   (click on the image for a larger version)
8. We're almost done. But, the toolbar has the words "Save As...", while I'd rather have an icon — especially an icon that has been used for years to mean "Save As". Fortunately, that's easy, too...
   
   Right-click on the "Save As..." text button to get a new context menu. (Notice that the Customize dialog box is still open. It has to be open for us to be able to change the toolbars.).
9. Either left-click on "Change Button Image" or just hover over it — either way, the fly-out menu on the right shows up with 49 different pre-designed images. We want the picture of the diskette with an arrow pointing inward. This icon has been around for a long time, and has meant "save as." Left-Click on the icon of the diskette with the arrow pointing inward.
   
   (click on the image for a larger version)
10. Now, that toolbar button has both the icon and the "Save As..." wording. Right-click on the toolbar button, and you will see a checkmark beside "Image and Text". Left click on the entry above it that says "Default Style"
11. Now, the Save As icon is on the toolbar, and the text is off the toolbar. Click the Close button on the Customize dialog box, and you're finished!

While you've got the Customize dialog box, you can do a lot of things on the toolbar. If you put a button on the toolbar and decide you don't want it there, just left-click on that button and drag it off the toolbar. If you want to move the buttons to a different order, just left-click on one and drag it to a different position on the toolbar.

This same technique works in Excel and PowerPoint, too. You will have to do it in each of the programs, though. Doing it in Word will not set up the buttons in Excel and PowerPoint, since they each have their own toolbars and their own options.

6.  My Computer Security Software Recommendations

Anti-Virus

For your anti-virus needs (and, yes, you do have anti-virus needs!) I recommend anti-virus software from Trend Micro (PC-cillin Internet Security, if you want a combination package) or ESET (NOD32, my choice).

PC-cillin Internet Security 2007 (12-months) - Digital - $49.95 - Shopping Cart Link or 36-months - Digital - $89.95 - Shopping Cart Link) offers anti-virus, anti-spam, and firewall for your PC and PDA. TrendMicro provides an easy-to-use product that is from one of the big names in the anti-virus world.

• PC-cillin Internet Security 2007 3-user Digital - Shopping Cart Link
• UK - Trend Micro Home
• Buy Australian PC-cillin Internet Security 2007 - All-in-one Internet Security for up to 3 PCs!

I'm often asked about several other popular anti-virus or anti-virus combination packages. Yes, I realize that they are not in my recommendation list. " 'nuff said..."

My personal choice is the ESET's small, fast NOD32 anti-virus program, which offers a FREE 30-day evaluation license. I consider NOD32 to be the cream of the crop in anti-virus protection. Unlike some of the others, ESET offers multiple-year licenses also, including updates to the program as well as to the anti-virus signatures.

Read more about anti-virus programs on my web site.

Firewall Software

If you get the PC-cillin Internet Security package above, you are covered from a firewall point of view.

While the Windows XP firewall is much better than no firewall at all, don't count on the Windows XP firewall to meet your needs. You need a two-way firewall, which the Windows XP firewall is not!.

The Windows XP firewall does not control outbound communications originating from your computer — and you should want to have control if adware/trojans/spyware or even commercial products want to talk to the Internet.

Do you want Windows Media Player to call home every time you play something? It does! Do you use the Search function in Windows Explorer to find things on your hard drive? Did you know that every time you search, Windows Explorer talks to Microsoft — I didn't know that when I ran ZoneAlarm, but the Sunbelt Kerio Personal Firewall flags that for me, and I can stop or allow it to happen.

Many other programs call home when you run them, too.

If you don't get either of the above multi-function packages, I recommend my choice for a firewall program is Sunbelt Kerio Personal Firewall. You can try the full-featured "paid version" of Sunbelt Kerio Personal Firewall free for 30 days — after that, you can register it or, if you're using it on a home computer, you can let it revert to the free, lesser-function license. Sunbelt Kerio Personal Firewall is $19.95 for a non-expiring license for the program and includes one year of their updates subscription.

Read more about the need for firewalls in my The Internet Versus You and Do I Need a Firewall Program? articles.

Anti-Spyware / Anti-Adware Software

CounterSpy, from Sunbelt Software, has received many kudos from the computer press for its always-running and periodic full system scans. CounterSpy is my choice for anti-spyware/anti-adware. I use CounterSpy on my notebook (my main computer!), on my wife's computer and on my son's computer. I highly recommend this program.

While I have not recommended any free alternatives, many people prefer to use free products. I have found, purchased and reviewed a very good ebook called Spyware Secrets Exposed about conquering adware and spyware with free software. The ebook also includes three training videos as a bonus.

Anti-spam Software

In today's Internet world, the question is not "if" you will get spam, but when and how much.

I use and now I recommend PopFile as my first choice for handling spam. PopFile sits on your computer, between your email program and your ISP mailbox, and handles emial as it downloads.

PopFile uses a different approach to handle spam than some other programs do — it does nothing to reduce spam. It is designed as an email classification tool — you train it to recognize spam and any other type of email that you want to classify. These classifications can help you sort your emails into appropriate folders in your email program.

Sunbelt Software, who makes the anti-spyware program CounterSpy (which I recommend) and the firewall that I recommend (Sunbelt Kerio Personal Firewall) also has a well-regarded anti-spam program called iHateSpam for Outlook and Outlook Express. Since I don't use Outlook or Outlook Express for email, I haven't tried iHateSpam.

Mailwasher Pro is my first choice to handle spam before it ever gets into your computer's Inbox. Mailwasher Pro uses on-line Realtime Black Lists mail servers sending spam recently, "training" by you of what you think is spam, and your own "friends" and "blacklist" lists.

Mailwasher Pro can even bounce spam messages, as if your email address was not valid, although the usefulness and appropriateness of this is questionable. There is s free version called "Mailwasher," but it omits a lot of the functions of Mailwasher Pro that I consider essential — such as previewing the emails safely before they ever get to your email inbox.

Cable/DSL Router

If you have a cable modem or a DSL modem, you need to have another layer of inexpensive protection between you and the Internet. A cable/DSL router isolates your computer from direct connection to the Internet. Your computer can easily request your email, web pages, etc. through the router. The responses come back to the router and are smoothly routed to your computer. But, someone on the Internet side of the router can not initiate a connection to your computer — they can only respond to your request.

Even if you only have one computer to connect to your cable or DSL modem, I recommend that you purchase and use a cable/DSL router because of the protection it can give you against attempts to attack through some flaws in Windows itself.

A router isolates your local network, whether it is only one computer or several, from the Internet by actually making it a separate network. The router gets the "public" IP address and handles all your outbound communications and the responses to them. But, it blocks computers on the Internet side from being able to initiate communications with your computer! This will prevent you from falling prey to many worms that try to attack security holes in Windows itself.

I've changed my recommended wireless router. A number of friends who have bought WRT54G wireless routers are having occasional "green death" problems — all the lights on the router say it's connected to the cable and to the computers, but they can't get to the Internet without a power-off/power-on on the router.

Why is this happening with this long-respected router? It turns out that Linksys has been keeping the same model number on the router while they changed version numbers. This has been a regular practice with Linksys and was nothing to be concerned about.

But, in this case, with version 5, they changed the router's operating system. Versions 1 through 4 used Linux for its operating system. Effectively, they created a brand new model and gave it the same model number as a frequently-recommended model.

Even more disturbing, they brought the Linux-based router back with a new model number, as if it is the new model.

So, I changed my recommendation to the "old" model — the Linux-based Linksys WRT54GL 802.11g wireless router (Amazon.com or Buy.com ). If you don't want wireless now, or at any time, the function is easily turned off in the router's menu. You may be able to find a wired (that is, non-wireless) Linksys router on sale. If you don't want wireless, I recommend the Linksys BEFSR42 wired router (Amazon.com or Buy.com). Either way, based on my experience, I recommend Linksys routers.

Read more on my Wireless Security web page.

Part 1 | Part 2 | Part 3 | Part 4

Volume 2, Number 22 — Sunday, November 12, 2006

Copyright © 2006 Terry A. Stockdale.  All rights reserved.